新金山中文学校校长信箱 （16/02/2023）Xin Jin Shan Chinese Language and Culture School Principal’s Message
开学以后，由于我校学生人多，以及Mt Waverley 中学初中部、高中部两个校区都有工地，严重影响到我校员工和家长们的泊车，也导致了上学和放学高峰期交通严重堵塞。据了解，在周一至周五日校高峰期同样存在交通堵塞问题。
新金山中文学校是一所教育部认可的旨在保护儿童安全的社区语言学校，如果您对我校的有关儿童安全相关政策有任何疑问或建议，请登陆我校网站 https://xjs.vic.edu.au/child-safety/或致电98881688进行查询，也可发邮件至[email protected]
Xin Jin Shan Chinese Language and Culture School
Dear teachers, students and parents,
Last Thursday I attended the CLS Funding Information Session organized by the Community Languages Victoria and learned the requirements of students data collection in 2023 and importance of protecting students’ personal information privacy. As you may have known, community language schools are expected to submit students’ enrolment information each year to DET and update the information regularly for the schools’ accreditation, auditing, funding application and purchasing public liability insurance. CLV has claimed that the DET funding is for onsite learning only. We need our teachers, students and parents to work together to make sure the students’ data collection and submission can be completed smoothly.
The accuracy of students’ data means that when students are enrolled in XJS, their surname and given name should match with the names registered in their day schools (home-schooling students should provide a letter from VRQA). If children are not yet registered in any school, their names should match the records on their passports or birth certificates. Date of birth format is dd/mm/yyyy; Their day school names refer to the full names of the mainstream schools and if there are more than one campus for the day schools, indicate the name of the campus. Students over 4-year-old attending kinder program are expected to provide the names of the kindergartens or childcares. Moreover, parents are expected to sign the enrolment forms to confirm the accuracy of the information provided.
Since we started enrolling online from 2020, all the enrolled students have completed their enrolment process online. Thus, we are not going to ask students and parents to fill in a hardcopy enrolment form again. However, we have noticed that some students have changed their day schools for various reasons and some parents have made typo mistakes when filling enrolment forms online (such as date of birth in wrong format). We’ve also noticed that some information (such as student name and date of birth) provided this year is different from the records from last year. Therefore, our class teachers would contact parents for confirming a couple of important information and your cooperation would be much appreciated.
The privacy of students’ personal information means the information collected only for XJS and DET and would not be disclosed to any third party. We have established our student database as requested by DET and specific admin staff is responsible for managing and protecting the privacy of the database. Legal actions would be taken under the instruction of DET if any conduct of abusing students’ personal information is noticed.
How are we going to confirm students’ information? Class teachers would contact parents in various ways to make sure some important information is confirmed by parents. If you find any mistakes, cross them and correct them clearly. Please be aware not providing your child/ren’s personal information in group chats.
There is a due date for community language schools to submit students’ enrolment information based on the agreements between CLS and DET. Therefore, it would be much appreciated if parents could confirm your child/ren’s information within two weeks after receiving the notices from class teachers. We have done a good job in the past years and I believe we could make it again this year with all your support.
Thanks for your understanding and cooperation!
Kevin Hu, Principal
P.S. Regarding parking issues
Since the start of Term 1, we have faced big challenge in trafficking and parking on and around the campus especially during peak hours, let alone the construction work on both junior and senior campuses of MWSC are still going. As far as I know, the day school has also encountered traffic jam during peak hours Monday to Friday.
Many parents have approached me requesting for improvement measures. Years ago we used to hire admin staff to supervise traffic outside the campus, however, we then were informed our staff were not allowed to step out of the campus for traffic supervision. We have been communicating with local city council and relevant government authorities wishing them assigning us some traffic supervisors during school terms and put a speed limit around the campus on weekends. However, it takes time for the measures to be taken.
Therefore, we hope you understand the current situation of traffic issues and try to arrive a bit earlier than usual and park in unlimited parking areas 50 metres away from school. Moreover, please follow the traffic rules and respect other drivers. Even a small decrease in speed significantly reduces the likelihood of a crash. Keep safe and drive carefully.